Job Description

What we do-

Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their own objectives around the global megatrends of resource efficiency, e-mobility, and clean energy. Aspen's PyroThin® products enable solutions to thermal runaway challenges within the electric vehicle ("EV") market. The Company's Cryogel® and Pyrogel® products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world-class industry leaders to leverage its Aerogel Technology Platform® into additional high-value markets. Aspen is headquartered in Northborough, Mass.

What we value-

At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best. Whether collaborating internally or externally, our values drive us to make a meaningful impact within Aspen and in all our relationships.

Aspen’s CORE Values

We Do the Right Thing

We are Problem Solvers

We are Allies

We Drive Forward

What you will do-

The Corporate Paralegal will be responsible for comprehensive support of all legal matters relating to Aspen’s business, including providing support for board of directors and committee meetings, enterprise-wide corporate governance support, SEC filings, legal entity/subsidiary management, law firm and other third party service provider management, contract lifecycle management (including managing and optimizing our current CLM platform), legal budget development and tracking, and other Legal Department support across Aspen’s business. Additionally, the ideal candidate for this role will have prior experience with negotiation of commercial (customer and supplier) contracts, with an ability to support the Legal team on issue spotting, risk mitigation, contract redlining, and all aspects of contract management. This position will collaborate with executive management, board members, external advisors and cross-functional teams spanning internal organizations such as Human Resources, Finance, IT, Sales & Marketing, Operations, and other key stakeholder groups. This role is well-suited to a proactive, hands-on, detail-oriented, intellectually curious, business focused, and versatile professional who thrives in a collaborative and fast-paced work environment.

This position will report to the Chief Administrative Officer (or his delegate) and will be based in our Northborough, MA office.

How will you do it-

• Assist with Board of Directors meeting administration including calendaring, drafting agendas and resolutions, coordinating collection and distribution of presentation materials, responding to audit requests, and all associated recordkeeping (including proficiency in Diligent board platform).
• Assist with all aspects of legal entity management including maintaining entity organizational charts, registrations, annual reports, licensing, working with appointed agent (CSC), etc. Must be, or be willing to apply to become, a Notary Public.
• Assist with preparation, review, and submittal of periodic reports filed with the U.S. Securities and Exchange Commission (SEC), including 10-K, 10-Q, and 8-K filings and Forms 3, 4 and 5 for Section 16 reporting compliance.
• Participate in the planning and coordination of the annual shareholder meeting and associated Proxy material, including communicating and managing information with external counsel, stock transfer agent, proxy solicitor, printer, brokers, stock exchange, and others relating to all aspects of preparation for the annual shareholder meeting.
• Assist with all aspects of the commercial contracting process, including contract lifecycle management, implementing playbooks and best practices, and analytics and reporting support.
• Assist with management of vendor relationships with our legal technology services providers (including e-billing, CLM, etc.), as well as law firms and other external advisors. Familiarity with Legal Tracker a plus
• Coordinate with other functional areas as needed on appropriate recordkeeping procedures, records retention, and administration of legal holds.
• Support drafting and employee training around corporate policies and procedures, as needed.
• Assist with management of legal budgeting, forecasting, and budget variance analysis and collaborate closely with the Finance team on budgeting and reporting.
• Work collaboratively with legal team members to identify areas of improvement for legal workflows and processes (e.g., development of comprehensive contracting playbooks, templates, toolkits, training materials, etc.) and propose and implement solutions.
• Lead or support additional legal team projects as needed; perform other related duties as assigned by management.

Why you are right for the job-

• Bachelor's Degree with 5+ years of hands-on experience working in a corporate legal function, with emphasis on corporate governance and public company reporting requirements.
• Prior experience in industrial manufacturing industry a plus.
• Prior experience working with Board of Directors related matters and electronic Board portals.
• Prior experience with SEC filings and knowledge and understanding of corporate laws and federal/state securities laws and regulations.
• A broad knowledge of corporate secretary practices.
• Experience in managing, reviewing, and understanding commercial contracts and contract management systems, with an interest in further developing negotiation skillset.
• Prior experience with systems and procedures related to patents and trademark protection a plus.
• Excellent written and verbal communication skills; ability to deliver information in a clear, concise and solution-oriented manner.
• Strong management skills and the ability to motivate and work with and through others to achieve desired results.
• Strong interpersonal skills and ability build relationships and collaborate across the company and with external stakeholders to produce tangible results.
• High integrity and strong work ethic. Experience dealing with highly confidential information with professionalism and absolute discretion.
• Familiarity with advanced legal concepts and terminology, format of legal documents, and legal research and writing.
• Excellent planning and organizational skills and ability to manage and drive projects and tasks with high attention to detail.
• Exposure to and facility with a broad array of legal responsibilities and challenges; an ability to articulate complex technical/legal analysis and arguments orally and in writing.
• A flexible, proactive, and strategic approach to problem solving.
• Ability to adapt to changing priorities and ambiguity and bring structure to chaos.

What to expect-

Physical Demands and Work Environment:

• Occasionally required to stand and walk
• Frequently required to sit
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• While performing the duties of this job, the noise level in the work environment is usually loud
• The employee must occasionally lift and/or move more than 5lbs pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PERKS OF JOINING OUR TEAM!

Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world’s toughest challenges.

Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.

Expected Compensation: Between $130,000 and $151,000 USD/year based on experience. Yearly bonus eligibility.

Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to abuttitta@aerogel.com or call and leave a voice message at (508) 466-3111 and let us know the nature of your request and your contact information and we will return your message.

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